Topic 1

Being an Engineius driver

🡠 Driver Academy

Ready to start? You can find information on registering as self-employed and our service standards below.

  1. Becoming self-employed

  2. Pay and expenses

  3. Tolls and parking charges

  4. Staying safe

  5. Dress code

  6. Other essentials

  7. No hidden costs

  8. Contracted drivers

1. Becoming self-employed

There are a few things to do when you become self-employed, these are:

  • You'll need to register yourself as self-employed with HMRC, this can be done via GOV online

  • The deadline to register is October 5th of your second self-employed year.

  • You must apply for and complete a Self Assessment tax return and complete this each year

  • A tax year runs from April 6th to April 5th of the following year.

  • Ensure you pay Class 2 and 4 National Insurance contributions on your income

  • Keep up to date with you financial records

    • Keep all receipts and any other expenses

    • Keep accounts in check

    • Keep all pay and tax records

2. Pay and expenses

How much will you get paid?

We pay per job, with your earnings calculated based on factors like distance and time. As an Engineius driver, you're in control; you can accept or decline the price offered for any job. However, if you decline, another driver will likely take it at that price. We ensure our pricing is fair, so the decision to accept a job is always yours.

How is pay worked out?

Our work and payment cycle runs Monday to Sunday. You'll receive your weekly invoice the night before the payment is processed. This invoice will itemise each job individually, showing the job price and any refunded expenses for that job. You can also access this information anytime through your portal account. Please note, payments are made two weeks in arrears.

When do you get paid?

Every Tuesday.

Example payment timings

Payment for all jobs completed between Monday, June 5th, 2023, and Sunday, June 11th, 2023, will be made in one payment on Tuesday, June 20th, 2023.

Expenses overview

You'll need to upload all expenses related to your movement directly to the Engineius App while you're live on a job. We recommend adding them as you go to ensure nothing is missed.

For your expense receipts, please make sure they clearly show:

  • Time

  • Date

  • Company of purchase and address

  • VAT number (if the company is VAT registered)

Waiting time

There is a built in grace period of 30 minutes for waiting time to allow for vehicle collection/handover. However, if you find yourself waiting longer, Engineius will pay you £3.75 for every 15 minutes after that initial grace period.

To make sure you get paid for your waiting time, ensure you do the following:

  • Complete the job as per the job details and specific instructions.

  • Use the Engineius app correctly, following the checklist and using the pause function to accurately record your waiting time.

  • Contact Engineius operations if your delay goes over 30 minutes.In the event of a job being aborted mid-move, Waiting Time will not be applicable as you will recieve full cancellation for the job.

  • Add Waiting Time as an Expense.

Important Note: If a job is cancelled while you're live on the job, waiting time won't apply. Instead, you'll receive the full cancellation fee for that job.

Read our waiting time policy for further information.

Overseas Moves

If your move involves overseas travel, please call our Operations team. They'll arrange ferry transportation.

We cover

Fuel - Fuel is provided only for the movement of the customer's vehicle.

Toll roads

Cleaning of the vehicle

Waiting Time and EV charging time

We do not cover

Food or drink

Clothing (e.g. Hi Viz) or boots (e.g. steel toe cap)

Public transport to and from jobs

Important Payment Information

Always keep your fuel receipt after a movement. This is important in case of any app issues.

If you have any questions about payments, don't hesitate to call the Engineius Operations Team. They're happy to help!

Cancellation & Abort Policy

Engineius will wherever possible give Drivers and Agents a minimum of 24 hours’ notice of cancellation. If 24 hours’ notice is not given, Drivers will be eligible to be paid a Cancellation Fee or Abort Fee (depending on circumstances).

Cancellation of Jobs:

A Cancellation Fee of £25 will be paid when:

  • A Job is cancelled by Engineius or the customer between 24 hours and 3 hours before the earliest pick-up time.

  • The Driver has not started travelling to the pick-up site (as evidenced by the Engineius mobile app).

Aborted Jobs:

An Abort Fee equal to the full job price will be paid when:

  • A job is cancelled by Engineius or the customer less than 3 hours before the earliest pick up time

  • You have started travelling to the pick-up site, already at the pick-up site, or currently on another Engineius movement.

You can review the full guide here.

3. Tolls and parking charges

As an Engineius driver you’re responsible for paying any toll roads you use during a movement. These can be added through the App as a refundable expense. 

You are responsible for all fines incurred while the vehicle is in your possession, including parking fines (PCNs).

Avoiding Fines

You must pay toll and any parking charges when you use them.  

To avoid fines and issues, always be mindful of:

  • Bus lanes: Don't drive in them unless allowed.

  • Restricted roads: Some roads don't allow certain vehicle types (like vans).

  • Variable speed limits: Always adjust your speed as limits change.

  • Parking rules: Park only where allowed.

EV Charging Vehicles at Hotels

Sometimes, a customer's movement might require you to charge a vehicle at a hotel. When this happens, always register the vehicle at reception to avoid getting a parking ticket.

4. Staying safe

Your safety is our top priority at Engineius! Please follow these important rules:

Driving Hours

When you're driving goods vehicles, you must stick to the UK's domestic driver hours rules.

  • Daily Driving Limit: You can't drive for more than 10 hours in a day, whether on public roads or off-road.

  • Rest Periods: It's crucial to take your breaks! You can find more details on required rest periods by clicking here.

  • Heavier Vehicles (3.5t+): If you're driving a Heavy Goods Vehicle (HGV) that's 3.5 tonnes or more, different driving hour rules apply. You can get more information on HGV driving hours here. You can also find a guide on licence requirements for HGV here.

Customer Interaction

  • Never ask our customers for a lift, under any circumstances.

5. Dress code

At Engineius, we ask you to dress smartly for all your movements. This is super important because it shows our customers you're professional and trustworthy.

Please respect our smart dress code. Not following it is considered a minor misconduct, but if it happens repeatedly, it could lead to you being removed from our network.

  • Hi-Vis Vest

  • Short or long-sleeved shirt/blouse

  • Polos

  • Black Jeans

  • Trousers or chinos

  • Tailored knee length shorts/skirt/dress

  • Smart shoes/all black smart trainers

  • Graphic / branded T-shirts

  • Clothing with large or offensive logos

  • Ripped Jeans/Ripped Shorts

  • Flip flops, or any shoe that could pose a hazard when driving

  • Running vests (singlets) or String vests

  • Tracksuits/Jogging Bottoms

  • Baseball caps

  • Sports clothes e.g. football shirts, running shorts

6. Other essentials

Always:

  • Carry Your Driving Licence: Have your licence with you and show it to customers when you arrive.

  • Wear a Hi-Vis Vest: Some sites require it, but we recommend wearing it for your safety throughout the entire vehicle movement.

  • Be Professional: Treat everyone with respect, just as you'd like to be treated.

  • Keep Your Phone Charged: Carry a power bank, USB leads, and a 12v USB charger. Your phone's battery will likely run low!

  • Use a Car Phone Holder: This is a must-have for safe and easy navigation.

  • Download a Sat-Nav App: We suggest Google Maps for live traffic updates and Maps.Me for offline maps.

  • Have Enough Phone Data: Make sure your phone plan has enough data for your jobs.

  • Carry Funds: Have a bank card with enough money to cover any unexpected expenses.

  • Plan Your Journey: Before you travel, research your routes to both the pickup location and your journey home after delivery. This helps you save time and money on travel.

Never

  • Change Pickup or Drop-off Times: Don't try to adjust the pickup or drop-off window yourself.

  • Ask a Customer for a Lift: Under no circumstances should you ask customers for a ride.

  • Carry Passengers: Never carry anyone in a customer's vehicle.

  • Use Customer Vehicles for Personal Use: These vehicles are for the movement only, not for personal errands or travel.

7. No hidden costs

Working with Engineius means no hidden costs for you. We keep things straightforward!

What We Cover (No Cost to You!)

  • Insurance: We arrange the insurance cover for you on a job-by-job basis. You don't pay for it, and you don't need to worry about arranging it.

  • Portal Access: There's no licensing fee to use our system.

  • Commissions/Fees: We don't charge any commissions or fees from your earnings.

How Our System Helps

Our system doesn't just sort out your insurance; it also checks important vehicle details for every booking:

  • Valid MOT: Our system confirms that all customer vehicles booked have a valid MOT. (However, it's still your responsibility to check that the tyres are legal).

  • Road Tax: The system confirms the vehicle has road tax. For vehicles without tax, only drivers who have trade plates will see these jobs available. You can apply for trade plates once you've completed 15 jobs. If you've already hit that milestone, speak to your Driver Services Manager to find out more.

8. Contracted drivers

Contracted Drivers work to support specific customers. We'll plan your work and cover travel, but the main difference is your plans are set the day before or the day of.

Pay & Salary

Contracted drivers receive a weekly minimum salary. If your earnings fall below this, your pay will be topped up to meet this retainer. You'll be paid the system's original "Grab It Now" (GIN) price for each job.

Trial Period

We understand this role isn't for everyone, so all new Contracted Drivers start with a double trial period:

  1. First Stage: This ensures you understand what's needed to complete jobs.

  2. Second Stage: This gives you a full picture of the hours and workload involved.

Once you successfully pass your trial, you'll move onto Contracted Terms.

Holiday Pay

Holiday pay differs between the trial period and Contracted Terms:

  • During Trial Period: You'll receive 12.07% extra based on your weekly earnings.

  • On Contracted Terms: You'll accrue two days of paid leave for every full calendar month worked. These days can either be worked or taken as leave.

 

For further details on being an Engineius driver, please contact us.

FAQs