
Topic 1
Being an Engineius driver
Ready to start? You can find information on registering as self-employed and our service standards below.
1. Becoming self-employed
There are a few things to do when you become self-employed, these are:
You'll need to register yourself as self-employed with HMRC, this can be done via GOV online
The deadline to register is October 5th of your second self-employed year.
You must apply for and complete a Self Assessment tax return and complete this each year
A tax year runs from April 6th to April 5th of the following year.
Ensure you pay Class 2 and 4 National Insurance contributions on your income
Keep up to date with you financial records
Keep all receipts and any other expenses
Keep accounts in check
Keep all pay and tax records
2. Pay and expenses
How much will you get paid?
We pay per job, with your earnings calculated based on factors like distance and time. As an Engineius driver, you're in control; you can accept or decline the price offered for any job. However, if you decline, another driver will likely take it at that price. We ensure our pricing is fair, so the decision to accept a job is always yours.
How is pay worked out?
Our work and payment cycle runs Monday to Sunday. You'll receive your weekly invoice the night before the payment is processed. This invoice will itemise each job individually, showing the job price and any refunded expenses for that job. You can also access this information anytime through your portal account. Please note, payments are made two weeks in arrears.
When do you get paid?
Every Tuesday.
Example payment timings
Payment for all jobs completed between Monday, June 5th, 2023, and Sunday, June 11th, 2023, will be made in one payment on Tuesday, June 20th, 2023.
Expenses overview
You'll need to upload all expenses related to your movement directly to the Engineius App while you're live on a job. We recommend adding them as you go to ensure nothing is missed.
For your expense receipts, please make sure they clearly show:
Time
Date
Company of purchase and address
VAT number (if the company is VAT registered)
Waiting time
There is a built in grace period of 30 minutes for waiting time to allow for vehicle collection/handover. However, if you find yourself waiting longer, Engineius will pay you £3.75 for every 15 minutes after that initial grace period.
To make sure you get paid for your waiting time, ensure you do the following:
Complete the job as per the job details and specific instructions.
Use the Engineius app correctly, following the checklist and using the pause function to accurately record your waiting time.
Contact Engineius operations if your delay goes over 30 minutes.In the event of a job being aborted mid-move, Waiting Time will not be applicable as you will recieve full cancellation for the job.
Add Waiting Time as an Expense.
Important Note: If a job is cancelled while you're live on the job, waiting time won't apply. Instead, you'll receive the full cancellation fee for that job.
Read our waiting time policy for further information.
Overseas Moves
If your move involves overseas travel, please call our Operations team. They'll arrange ferry transportation.
We cover
Fuel - Fuel is provided only for the movement of the customer's vehicle.
Toll roads
Cleaning of the vehicle
Waiting Time and EV charging time
We do not cover
Food or drink
Clothing (e.g. Hi Viz) or boots (e.g. steel toe cap)
Public transport to and from jobs
Important Payment Information
Always keep your fuel receipt after a movement. This is important in case of any app issues.
If you have any questions about payments, don't hesitate to call the Engineius Operations Team. They're happy to help!
Cancellation & Abort Policy
Engineius will wherever possible give Drivers and Agents a minimum of 24 hours’ notice of cancellation. If 24 hours’ notice is not given, Drivers will be eligible to be paid a Cancellation Fee or Abort Fee (depending on circumstances).
Cancellation of Jobs:
A Cancellation Fee of £25 will be paid when:
A Job is cancelled by Engineius or the customer between 24 hours and 3 hours before the earliest pick-up time.
The Driver has not started travelling to the pick-up site (as evidenced by the Engineius mobile app).
Aborted Jobs:
An Abort Fee equal to the full job price will be paid when:
A job is cancelled by Engineius or the customer less than 3 hours before the earliest pick up time
You have started travelling to the pick-up site, already at the pick-up site, or currently on another Engineius movement.
You can review the full guide here.
3. Tolls and parking charges
As an Engineius driver you’re responsible for paying any toll roads you use during a movement. These can be added through the App as a refundable expense.
You are responsible for all fines incurred while the vehicle is in your possession, including parking fines (PCNs).
Avoiding Fines
You must pay toll and any parking charges when you use them.
To avoid fines and issues, always be mindful of:
Bus lanes: Don't drive in them unless allowed.
Restricted roads: Some roads don't allow certain vehicle types (like vans).
Variable speed limits: Always adjust your speed as limits change.
Parking rules: Park only where allowed.
EV Charging Vehicles at Hotels
Sometimes, a customer's movement might require you to charge a vehicle at a hotel. When this happens, always register the vehicle at reception to avoid getting a parking ticket.
4. Staying safe
Your safety is our top priority at Engineius! Please follow these important rules:
Driving Hours
When you're driving goods vehicles, you must stick to the UK's domestic driver hours rules.
Daily Driving Limit: You can't drive for more than 10 hours in a day, whether on public roads or off-road.
Rest Periods: It's crucial to take your breaks! You can find more details on required rest periods by clicking here.
Heavier Vehicles (3.5t+): If you're driving a Heavy Goods Vehicle (HGV) that's 3.5 tonnes or more, different driving hour rules apply. You can get more information on HGV driving hours here. You can also find a guide on licence requirements for HGV here.
Customer Interaction
Never ask our customers for a lift, under any circumstances.
5. Dress code
At Engineius, we ask you to dress smartly for all your movements. This is super important because it shows our customers you're professional and trustworthy.
Please respect our smart dress code. Not following it is considered a minor misconduct, but if it happens repeatedly, it could lead to you being removed from our network.
Hi-Vis Vest
Short or long-sleeved shirt/blouse
Polos
Black Jeans
Trousers or chinos
Tailored knee length shorts/skirt/dress
Smart shoes/all black smart trainers
Graphic / branded T-shirts
Clothing with large or offensive logos
Ripped Jeans/Ripped Shorts
Flip flops, or any shoe that could pose a hazard when driving
Running vests (singlets) or String vests
Tracksuits/Jogging Bottoms
Baseball caps
Sports clothes e.g. football shirts, running shorts
6. Other essentials
Always:
Carry Your Driving Licence: Have your licence with you and show it to customers when you arrive.
Wear a Hi-Vis Vest: Some sites require it, but we recommend wearing it for your safety throughout the entire vehicle movement.
Be Professional: Treat everyone with respect, just as you'd like to be treated.
Keep Your Phone Charged: Carry a power bank, USB leads, and a 12v USB charger. Your phone's battery will likely run low!
Use a Car Phone Holder: This is a must-have for safe and easy navigation.
Download a Sat-Nav App: We suggest Google Maps for live traffic updates and Maps.Me for offline maps.
Have Enough Phone Data: Make sure your phone plan has enough data for your jobs.
Carry Funds: Have a bank card with enough money to cover any unexpected expenses.
Plan Your Journey: Before you travel, research your routes to both the pickup location and your journey home after delivery. This helps you save time and money on travel.
Never
Change Pickup or Drop-off Times: Don't try to adjust the pickup or drop-off window yourself.
Ask a Customer for a Lift: Under no circumstances should you ask customers for a ride.
Carry Passengers: Never carry anyone in a customer's vehicle.
Use Customer Vehicles for Personal Use: These vehicles are for the movement only, not for personal errands or travel.
7. No hidden costs
Working with Engineius means no hidden costs for you. We keep things straightforward!
What We Cover (No Cost to You!)
Insurance: We arrange the insurance cover for you on a job-by-job basis. You don't pay for it, and you don't need to worry about arranging it.
Portal Access: There's no licensing fee to use our system.
Commissions/Fees: We don't charge any commissions or fees from your earnings.
How Our System Helps
Our system doesn't just sort out your insurance; it also checks important vehicle details for every booking:
Valid MOT: Our system confirms that all customer vehicles booked have a valid MOT. (However, it's still your responsibility to check that the tyres are legal).
Road Tax: The system confirms the vehicle has road tax. For vehicles without tax, only drivers who have trade plates will see these jobs available. You can apply for trade plates once you've completed 15 jobs. If you've already hit that milestone, speak to your Driver Services Manager to find out more.
8. Contracted drivers
Contracted Drivers work to support specific customers. We'll plan your work and cover travel, but the main difference is your plans are set the day before or the day of.
Pay & Salary
Contracted drivers receive a weekly minimum salary. If your earnings fall below this, your pay will be topped up to meet this retainer. You'll be paid the system's original "Grab It Now" (GIN) price for each job.
Trial Period
We understand this role isn't for everyone, so all new Contracted Drivers start with a double trial period:
First Stage: This ensures you understand what's needed to complete jobs.
Second Stage: This gives you a full picture of the hours and workload involved.
Once you successfully pass your trial, you'll move onto Contracted Terms.
Holiday Pay
Holiday pay differs between the trial period and Contracted Terms:
During Trial Period: You'll receive 12.07% extra based on your weekly earnings.
On Contracted Terms: You'll accrue two days of paid leave for every full calendar month worked. These days can either be worked or taken as leave.
For further details on being an Engineius driver, please contact us.
FAQs
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We recommend using Google Maps as your first port of call to plan your public transport routes. However, there is no one format that will cover all modes of transport. On longer journeys it is worth considering coaches and planes alongside train options. You can also get in touch with us on 0121 481 2111 and we’ll help you find the most convenient way back.
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As previously mentioned, there is no one platform that allows you to check all modes of transport. As a rule of thumb, drivers will mainly use buses and trains the vast majority of time. It is highly recommended that you download the following Apps:
Purchases (when possible) will provide a very significant cost saving.
Trainline – offers similar functionalities to the two above, but not always the cheapest ticket splitting pricing.
National Express and Megabus – for longer routes by coach between major cities, typically the slowest option but cheapest. Another advantage is that they go through the night on some routes – loved by some drivers as they are able to sleep enroute and arrives at destination early the next morning.
Expedia or other comparison websites – between major cities there are often very cheap plane fares, but typically needs to be booked several days in advance (don’t forget to factor in additional transit cost to & from airport). Also good for finding cheap accommodations.
As a rule, only buy advance train tickets the night before travel unless the savings are significant. This will allow you to maximise your ability to change plans without incurring unnecessary costs.
As a rule, only buy advance train tickets the night before travel unless the savings are significant. This will allow you to maximise your ability to change plans without incurring unnecessary costs.
Those that qualify (60+), should invest in a Senior Railcard, as this will offer you an additional 30% discount on all rail fares nationwide. Network Railcard is also highly recommended, as this will provide 30% discounts on off-peak fares – but sadly only in the SouthEast
Some regional buses offer Day tickets, offering great savings if you’re using their services several times that day. By no means are these the only way to find cheap fares and experience has shown that the more you check different options, the more you are likely to take advantage of pricing irregularities.
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We perform a huge range of vehicle movements. One end of the spectrum, we get instructions to move a 10 year old beaten up Post Office van (Generic movement) requiring only a basic inspection and small set of photographs to capture condition. At the other extreme, we get asked to deliver a brand new Tesla, requiring a full inspection - reporting & recording any blemishes or missing items, car washed and battery near fully charged before taking end customer through a handover process.
We have by a significant margin the largest number of customers and unsurprisingly the Service Level Agreement (SLA) will invariably differ from customer to customer. In additional, our customers also differ by type, requiring vehicles to be moved for different reasons: A customer moving vehicles from business to business, will invariably have a different requirement to another customer wanting a business to retail delivery.
This is one of the main reasons why it takes a new driver months rather than weeks before they are able to fully maximise their income potential.
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Engineius only has the one WhatsApp account and we do not have a dedicated person tasked with monitoring the message flow. Whilst it is very easy for the driver to see the last message from us, we have 100’s of drivers sending in messages and as such your message will often be lost in the high volume of incoming texts. It is often used as a last option to contact driver, so please do not screen our calls.
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Any expenses not submitted within 5 days, risk not being refunded. Where possible, we strongly advice that you submit expense into App immediately upon payment. In order to pay you on time, expenses have to be verified and authorised by Engineius in a timely manner as we work on a weekly basis. Expense submission after 5 days creates an exception which requires manual intervention and will often result in late payment of the expense item or at times the entire job.
Old expense claims will not be refunded, if the customer has already been invoiced for that job.
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We strongly advice all drivers to reconcile their account on a weekly basis. It is always better to query missing payments before you get paid – less frustration to you and far easier for us to rectify. This will also ensure that your records for HMRC are updated accurately and on a regular basis.
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There is no one rule on this topic. In general, the action points within the App will stipulate any minimum fuel requirements for that particular job. Some customers will want you to ensure ¼ tank at drop-off, some that it must be above reserve level (happy so long as Reserve Fuel Light is not active) and some don’t care if it’s on fumes.
The only customer that has a variable requirement is Evezy (RentE), who are a specialist Electric Vehicle (EV) leasing/rental company. As a rule of thumb, they require battery capacity above 85% at point of delivery to their end customers, but no stipulations if EV going back to their depot (Hermes Court or Tileyard).
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This is entirely your personal choice, but please remember that using a hand held device while driving is illegal. Connecting your phone to the hands free network of the car is a common option but worth remembering that if you have Google maps directing you; phone on hands free; Apps running in the background – there is every chance that your phone will be using more power than it is receiving through the car charger, therefore on long trips your phone battery will be exhausted at some stage.
A better alternative is to use headphones with built-in microphone when taking calls whilst you are driving.
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When checking for available work, it is worth remembering the following points:
Within two hours of a customer making a booking, that job will become visible on the portal. Once it hits the portal, we operate a 1st come / 1st service policy.
Customers will typically only load jobs onto the portal during their office hours.
With 350+ drivers & nearly 100 transport agents, there is likely to be a high number of people checking the portal at any given time during the day. The higher the job value, the faster those jobs tend to be taken.
90% of the job bookings are for movement taking place the next working day, out to a week – although a handful of jobs do go as far out as two months. So when looking for work, there is a need to look beyond tomorrow and by rejecting jobs that are unsuitable, it will make for a more rewarding exercise.
Not all jobs on the portal will be suitable for you, either because they don’t pay enough for the time it will require of you or they are too far away from your proximity. Whilst not mandatory, by rejecting those jobs it will make it easier for you to monitor new incoming jobs and thereby identify suitable options.
There is no point logging in on a Sunday afternoon, thinking that you will then be able to fill out the coming week with work for yourself. Often the portal would have been picked clean of all decent paying jobs by that stage. Patience and persistence are the watch words when looking for work.
Certain parts of the country will have more work than others. Not all drivers are fortunate to be located in areas that will provide work five or six days a week.
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You will not incur any further additional costs, plus we will refund the £23 once you have completed your 5th vehicle movement. There is no licensing fee to access the portal, we do not charge you any commission on work you do nor do we charge you any form of brokerage for the insurance required for driving the vehicle.
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Food and drink are the obvious suggestions. However, reading materials and downloaded music and video contents (iPlayer, Netflix, Spotify, etc) are very handy to occupy those non driving hours.
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There is a variety of reasons for this, but primarily down to the fact that the team is split into two overlapping shifts, as the phones are manned from 7:30am till 7:00 pm Monday to Friday (therefore numbers at work will be less during the start and end of each day). Our advice is to leave a voicemail in the first instance and to keep calling for those moments that require urgent attention.
Voicemails are religiously followed up, as we get a log of all the messages that have been left. You can also reach the operations team between 8:00am to 1:00pm on Saturday. Outside of those hours, there will also be an Out-of-Hours Duty Manager on call should you need any urgent assistance.